General conditions hotel booking

By booking accommodation through Advanced Fair, Official Hoster for hotel booking while Gastroenterology and Endotherapy European Workshop 2017, the Customer agrees to the following terms and conditions.

For the period of 19 June till 21 June, exhibitors and visitors are offered special rates for accommodation across a range of styles and quality of hotels.

Hotel information : All hotel information on the website is current and is subject to change without notice. Advanced Fair has visited the most of its features hotels. However Advanced Fair cannot accept responsibility for facilities which are temporarily not available, are under renovation or not suited to individual tastes and preference. Advanced Fair cannot accept responsibility for any disturbance or inconvenience to the client beyond their control nor for accidents in a hotel or loss caused by hotel management or staff.

Booking

  1. Online (credit card) : As soon as the fully completed hotel reservation form is submitted and the booking is approved, settled and paid , an invoice will be sent by Advanced Fair by e-mail. Your voucher will be send by e-mail one week before your arrival.

    The client must submit a valid E-mail address on the booking form. This E-mail address will be used for all correspondence concerning your booking. Advanced Fair takes no responsibility for any incorrect information submitted.

  2. Hotel Reservation Form (Fax) : As soon as the fully completed hotel reservation form is received, the total invoice with the confirmation will be returned by Advanced Fair. The invoice must be paid within 30 days of receipt, otherwise the reservation will be cancelled. Upon receipt of payment a voucher will be sent by e-mail one week before the arrival of the customer. When the reservation is made less than six weeks before arrival, only payment by credit card is accepted.

Payment

  1. Credit Card (online booking and hotel reservation form) : VISA and EUROCARD/MASTERCARD are accepted. The credit card will be billed with the total amount of the invoice. Credit card charges will be processed in euro.

    Our payment gateway uses the SSL encryption protocol to guarantee secure transactions and complete confidentiality. Your bank details and all the information you enter inside the gateway are automatically encrypted when your payment data is transferred over the network.

  2. Bank Transfer (hotel reservation form) : Please transfer the total amount of the invoice to the following account. Payments must be remitted in Euro, free of all bank charges and commissions. In order to trace your payment, please make sure always to indicate your name, company, and hotel on the payment.

    Account number : 001-4072382-10
    IBAN : BE41 0014 0723 8210
    Swift : GEBABEBB
    Beneficiary : Advanced Fair, Rue du Collège Saint Michel 11, 1150 Brussels, Belgium
    Name of the bank : Fortis Bank

Cancellations/Changes

Changes and cancellations must be communicated in writing to Advanced Fair and never directly to the hotel. Please refer to your confirmation number when communicating changes and cancellations.

Any cancellation made more than 30 days prior to arrival will be totally reimbursed less €50 for administration charges. No refund will be made within 30 days of arrival.

For any cancellation please download the cancellation form.

Complaints

In the case of any problem or complaint, it's imperative that the client informs Advanced Fair and notifies in writing within three days of the end of the service provided.

Litigations

For each divergence as to the execution of these general conditions, the Brussels Courts are only competent.